February 2025 Mosaic Release Notes

Application Updates from: Dec 06, 2024 - Jan 22, 2025

Release to Production: February 12, 2025

Release Notes Statement

New functionality added to Mosaic is controlled by feature flags to ensure readiness prior to use in production environments. Throughout release notes the phrase “If enabled” is used to designate capabilities that may be turned on or off. Such options may be released for a limited audience or dependent upon additional updates. These options will still be referenced in release notes to make clients aware of all new application capabilities. 

AP - Invoicing

Export Invoice - Within the Edit Invoice screen, users may select “Export Invoice” to generate a PDF of Invoice details as captured in Mosaic. In conjunction with recent changes, the Export Invoice details now includes all Invoice Adjustments that are captured upon invoice reconciliation.

Misc Expenses - If Accounting is enabled, users now have an option to create and invoice using chart of account values rather that products. Misc Expense invoices may be entered to capture and process non-product payables within Mosaic.

Invoice Status - The Invoicing workflow has been adjusted to replace manual changes to invoice status. Saved updates now adjust invoice status and provide users with actions that update status throughout processing. Status types include, Open, Cancelled, Posted, or Paid.

Invoice Add - Upon adding an invoice, if the invoice number and supplier match an existing record, Mosaic will notify the user that they may want to edit an existing invoice rather than create a new one. Users may choose to exit and edit an existing record or continue to create a new, matching invoice.

Invoice Price/Cost - Upon saving an invoice if a product selling price or cost is different from the product record, Mosaic will provide an option to update the product(s). This action enables users to maintain the most current selling price/cost information for products.

Reports - The “Export” dropdown on Invoices search screen now provides several additional report options. Report contents will include any invoice(s) that are selected on the Invoices search list. Please review the descriptions in the Reports section below for new options.

General Ledger

Invoice Adjustment Reasons - If Accounting is enabled, users may attach GL Codes to all Invoice Adjustment Reasons. By default the GL Code is ‘Unassigned’. Upon search, users will be presented only Invoice Adjustment type GL Codes to select.

Stock Adjustment Reasons - If Accounting is enabled, users may attach GL Codes to all Stock Adjustment Reasons. By default the GL Code is ‘Unassigned’. Upon search, users will be presented only Stock Adjustment type GL Codes to select.

Purchasing

As part of adjusting the AP workflow as described in the ‘Invoice Status’ above, Invoices and Returns are now managed via the left sidebar menus only. The tabs that previously appeared when editing purchase orders have been removed, and all Invoices and Returns are managed via their respective menus.

Stock Ledger

If Accounting in enabled, users are presented a “Stock Ledger” submenu to view all stock ledger entries that are generated from Mosaic updates. The stock ledger details including Location, entry date and time, user, entry type, entry reference, and impact to stock on hand values. This user view is helpful to confirm expected ledger updates.

Note: This February update does not include all expected stock ledger updates. The March release is expected to include all Stock ledger entry types.

Reports

Invoice Aging by Supplier - This report provides a breakdown of Invoice Amounts due by supplier for all invoices. The report includes the combined dollar amount of current, 1-30, 31-60, 61-90, and over 90 days invoice amounts that are unpaid. The report may be generated as View/Print or CSV export format.

Invoice Aging by Invoice report - This report provides a breakdown of Invoice Amounts due for selected Invoice(s). The report includes the combined dollar amount of current, 1-30, 31-60, 61-90, and over 90 days invoice amounts that are unpaid. The report may be generated as View/Print or CSV export format.

Invoice Summary - This report provides a summary of Invoice header information, Invoice Amount reconciled, and Status for selected Invoice(s). The report may be generated as View/Print or CSV export format.

Invoice Detail - This report provides Invoice header information, Status, and line item details for reconciled Invoice(s). The report may be generated as View/Print or CSV export format.

Miscellaneous Enhancements & Bug fixes

Apple DEP - A Mosaic API endpoint has been set up and confirmed to enabled information exchange with Hyperspace.

AR Account Management Payments & Adjustments - To isolate AR payments and adjustments and for future use, there is a new tab in AR Account Management > Account Activity that is labeled ‘Payments & Adjustments’. This tab includes all ‘ADJ’ and ‘PAY’ transactions for the selected AR Account.

Reconciliation Reports - The POS Device Reconciliation Report and Cashier Reconciliation Report have both been adjusted to correctly report Check tenders with change given. Previously, the reconciled amount was overreported if change was provided on a check tender.

Customer Import - Customer import will now process even if the same account has multiple entries. Previously, processing without validation or as part of Date Exchange, presented an error if course file included the same account more than once.

Customer Import - Imported customers may now rent books by default. An unexpected issue with the Canrent flag being turned off from customer imports was resolved.

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