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Edit the NBC Rental Credit Request Partnership 1

Edit the NBC Rental Credit Request Partnership 1

Owned by Mary Volkmer (Unlicensed)
Feb 28, 2020

Reasons that you may not ship the total quantity rented to NBC:

  • All rentals were not returned by students
  • You have decided to keep some copies to use again
  • There are lost or stolen copies.

Whatever the reason, the store will be invoiced for copies not shipped, per the NBC Rental Partnership agreement.

It is critical that the Ship Qty column is edited to accurately reflect the number of copies being sent to Nebraska Book so that inventory will be adjusted correctly and so that the invoice created by NBC will match the automatically created and received rental PO in PrismCore.

Inventory Adjustments Made by Posting Rental Credit Request

When the rental return is posted, SOH will be reduced by the number in the Qty column (the total rented).  During the overnight process, a rental PO is automatically created for the quantities not shipped.  This rental PO is also automatically received and SOH is increased by the quantity not shipped (the difference between the (Rented) Qty and the Ship Qty).

Example

  • 100 copies of an NBC Partnership title are rented and either returned, billed, or closed. The Qty on the rental return shows as 100.
  • 90 copies are returned by students. The Ship Qty will show 90.
  • You decide to not keep any and will not pull extra stock to replace the rentals not returned.
  • When the rental credit request is posted the following will happen:
    • SOH will decrease by 100 (the total Qty rented) with a stock adjustment reason of “Return.”
    • SOH will increase by 10, the quantity not shipped (100 – 90 = 10), with a stock adjustment reason of “Receipt.”

It’s important to note that SOH is reduced when students are charged for rentals not returned.   It’s preferable, and more chronological, to run the Process for Not Returned Billings before posting the rental credit request.  However, since the RNR billing process reduces SOH by quantities not returned by students, it can, if necessary, be run after the rental credit request is posted.

Rental PO Quantity to Match NBC Rental Invoice

When the rental shipment is received at Nebraska Book Company and the books are counted, an invoice will be created for your store based on the actual books received by NBC.  When you receive that invoice, enter in PrismCore, matching it against the rental PO.  If the Ship Qty was not accurately edited to reflect the quantities shipped, the rental PO and the invoice from NBC will not match.  You would then need to adjust the Rental Purchase Order to match the Invoiced quantities.  If you have any questions, contact PrismCore ICS Support for assistance.

Rental Credit Request Limited to One per Rental Period

The rental credit request should not be reversed due to the several actions that are triggered by its posting.  Therefore, make sure it is accurate before posting.

Only one rental credit request is automatically created per rental period.  If you post the rental credit request too soon, another cannot be created for additional titles.  Due to the nature of the NBC Rental Partnership program, rental credit requests cannot be manually created.

Wholesale Shipments and Textbook Returns

Do not mix the NBC Rental Partnership shipment with normal textbook returns to NBC or with wholesale buyback shipments.  The count on the shipped rental books must be accurate so that the invoice can be produced for the correct quantities.

Steps to Edit the Ship Quantity

  1. Access Proposed Return Entry <Ctrl+J 321>.
  2. Search for and display the rental credit request for the current rental period.  As the number will be in the format NBCRR-account number-session number, the easiest search is to enter NBC% in the Quick Search field and then click Search Results.

Once the proposed credit request is displayed…

  1. Double click on a column header to sort the detail, if desired.
  2. Type the quantity to be shipped for each title in the Ship Qty cell.  Click out of the cell to make sure the quantity is saved.
  3. Once the Ship Qty column is edited to reflect what is being shipped to NBC, the proposed credit request can be posted.

 The invoice from NBC is created based on what is received at Nebraska Book Company.  The rental PO that is automatically created and received during the overnight process is based on the difference between the Qty (total rented) and the Ship Qty.  Before posting the credit request, make sure the Ship Qty is accurate so that the invoice from NBC and the PO created by PrismCore will match.