The NBC Rental Credit Request Partnership 1

A proposed rental credit request is automatically created when the first NBC Rental Partnership title is rented for a period.  Only the header is created at that time.  As rentals are returned by students, they are added to the proposed rental credit request.

The rental credit request has several purposes:

• It adjusts your inventory to account for books shipped to NBC.
• The Qty and Ship Qty are used to calculate the quantities for the rental PO for NBC Rental Partnership titles not shipped
• This is the credit request that the final rebate check will be resolved against
• It triggers the processing of the final rebate check.

There is nothing to do with this proposed credit request until you are ready to pack the rental partnership titles for shipment to NBC.  If you happen to look at it before then, do not delete it and do not make any changes to it

• Do not delete the proposed rental credit request. It cannot be re-created without assistance from PrismCore ICS Support.
• Do not edit the Ship Qty column until you know exactly what you are shipping to NBC as part of the rental partnership.
• Do not post the proposed rental credit request until it’s been edited and you are ready to ship rental partnership books to NBC. It can be posted only once and there is only one per rental period.
• Do not resolve any monthly rebate checks against the rental credit request. After it’s posted, the final rebate check will be resolved against it.

The rental credit request has been assigned a return number in the format NBCRR-account number-session number. It can be found in Proposed Return Entry <Ctrl+J 321>.

The rental credit request is different from a regular return credit request.  There is an additional column in the detail called ‘Ship Qty’.  The Ship Qty will be the quantity that you ship to NBC at the end of the rental period.  The Qty column reflects the total number rented.  The return reason ‘Rebate’ is assigned to all line items.

The only column that can be edited on a proposed rental credit request is the Ship Qty.

Qty and Ship Qty

The Qty shows the total amount of rentals returned, charged as RNRs, or closed.  This is the maximum quantity that can shipped to NBC as part of the NBC Rental Partnership.

The Ship Qty must be edited to reflect the exact number of copies being shipped to Nebraska Book.  Note that before it’s edited, it shows the quantities returned by the students. It is the store’s responsibility to manually edit the Ship Qty to reflect the actual quantity being shipped to NBC.

Consider the sample below.

There are eight titles in the example where the Qty and the Ship Qty are the same.  These are the titles for which students have returned all rented copies: Ainsworth, Brannon, Haviland, Kidner, McConnell, Roskin, Tymoczko and Welch.  If you plan to ship all rental copies to NBC, you do not need to edit the Ship Qty.  If you plan to keep some copies in the store, you will edit the Ship Qty to reflect what you are shipping.

There are five titles for which students did not return all rented copies: Bradshaw, Deveaux, Harshbarger, Myers and Sizer.  The Ship Qty shows less than the Qty.  In other words, the default is that if the student hasn’t returned a rented copy, it cannot be shipped.

You can edit the Ship Qty to be more or less that what is shown, although it cannot exceed the Qty.  If you have extra stock on the shelf and you want to ship that in place of rentals not returned so that you won’t be invoiced for books not shipped, you will increase the Ship Qty accordingly up to the Qty.  The Ship Qty cannot exceed the (rented) Qty.

Zero Quantity on Rental Credit Request

If you are not shipping any quantities of an NBC Rental Partnership title, change the Ship Qty to 0 (zero).  The line item cannot be deleted from the credit request because it is part of the partnership.  In the example above, one copy of Harshbarger was rented but was not returned by the student so the Ship Qty defaulted to zero.