Buyback session setup
- Lisa Agans (Unlicensed)
The Session Setup module is used to add and maintain buyback sessions for specific store locations on your WinPRISM system. When you set up a session you establish basic buyback parameters and set up the location, the purchasers, the buyers and workstations for the session.
To add a new Buyback Session:
Access the Session Setup module.
Press F4 or click the Insert Record button . The following dialog opens:.
Provide information for the following fields:
Description : The name of the Buyback session (I.e. Summer 2022)
Cash Provider : Who is providing the money given to students? If WHOLESALE: books bought for the wholesaler will not affect the store’s inventory. Books purchased for the store will increase both the store inventory and the actual buyback. If the case provider is STORE: all books will increase store inventory. Any books bought for a wholesaler would need to be placed on a sale to the wholesaler which, when printed, would then subtract the appropriate numbers from the store’s inventory.
Default Session (optional): Clicking here will cause the “Find Session” dialog to appear. Select the session that you want to copy information from and click OK. A new session will appear with the fields setup from the previous session.
After all information has been entered in the dialog box, click to proceed.
A new buyback session displays. Notice the top section of the screen shows the description and cash provider fields you just entered. These fields cannot be edited once you click in the 'Add New Buyback Session' dialog.
Fill in or edit the appropriate fields in the header.
Price Base : Either Off Retail Price or Above Buyer’s Guide Price. If OFF RETAIL PRICE is selected, the buyback price will be calculated using the buyback percentage and the book’s new selling price. If ABOVE GUIDE is selected, the buyback price will be calculated using the buyback percentage and the wholesale buyback price in the Nebraska Book Company Buyer’s guide.
Buyback Percentage : The % of a title’s new retail price that will be used to calculate that title’s buyback price for a Purchaser. I.e. if the Buyback Percentage is set to .50, a book that sells for $10.00 new will be given a buyback price of $5.00, if the price base is set to Off Retail.
Alternate Buyback Percentage : Alternate percentage that can be used to calculate an additional buyback price for a title. This can be used when the store wants to pay an alternate price at buyback than what may be set as the buyback percentage, for example, using 1/2 of the Used book price rather than the New book price. I.e. if the book sells for $10.00 new and $7.50 used, a store may decide to purchase the used book for $3.75. To have the system calculate the alternate price, the store would enter .37 or .38 as the alternate buyback percentage. When buying a title, the buyer can then enter the letter A in the buyback price field to display the alternate buyback price for that title.
Buyback Rounding Amount : The amount (cent) to which the user wishes to round calculated buy prices. This rounding amount must be entered in .## format. i.e. to round to the nearest nickel, enter .05.
Posting Location : From the combo box, select the tore location for which you want the buyback posting invoices and wholesale sale documents created for this session.
Purchasers : The store(s) or wholesaler(s) that titles are being bought for. The purchasers are manually set up in the Purchasers module.
NOTE: If you use the default session to copy information from a previous session, you can change any of the copied information.
Once the buyback session has been created, you must add a location or locations to the session. Any location that has a session open will NOT be eligible to be added to the Session/Location Parameters.
To add a location to the session:
Double click on the Ellipsis button on the locations frame. The 'Session/Location Parameters' dialog opens.
Fill in or edit the appropriate fields.
Session/Location Parameters Dialog:
Item Warning Percentage : The % of the buy quantity at which the user wishes to be alerted when purchased. I.e. if the warning is set at 90%, a message will appear to alert the buyer when the 9th copy of th etitel is purchased for an original buy quantity of 10
Transaction Warning Qty : The largest number of copies of a single title that can be purchased at one time without receiving a prompt asking if you actually want to purchase that number. This helps to protect the buyer from errors made at the keyboard or scanner, and also helps restrict the quantity of one title that can be bought back in one transaction. I.e.: if the limit quantity is set at 3 and 5 is entered as the buy quantity, the user will be prompted will be prompted, “Buyback quantity exceeds the limit quantity of 3. Accept? (Y/N)”
Transaction Max Qty : The largest number of copies of one title that can be purchased at one time. I.e. on a single line item of a transaction. For example, if the max quantity is set at 10 and 11 is entred as the buy quantity, the user will be prompted with “Buyback quantity exceeds the limit quantity of 10.” The buyer must then press <ENTER> to clear the message and enter a quantity less than the maximum.
Student ID Required : If a store requires that a student ID be entered for each buyback transaction, place a check mark in the box. Once this field is checked, the buyer is prompted to enter a student ID before buying books.
Condition Field Prompt : Check this box to be prompted to check the book’s condition before buying the book.. The prompt will occur for books that have been marked with a condition comment in the Nebraska Book Buyer’s guide.
Queue Price Tags : Check this box to have price tags created for each item bought back for your store and if you wish the tags to be placed in a print queue to be printed later.
Receipts wire frame:
Print Receipts : If you elect to print receipts, you can Enter header and footer comments that will print on each receipt. Each receipt will be printed with a receipt number.
Receipt Header : Enter comments to be printed as the header of each receipt.
Receipt Footer : Enter comments to be printed as the footer of each receipt.
NOTE: When you are done buying books, posting buyback totals and printing reports for a session, you will close it. Once the session has been closed, you may leave it on WinPRISM for future reference or you may delete it.