Auto Gen

Auto Gen is used to Auto Generate Purchase Orders for your textbooks based on the parameters set in order decisions.
To avoid creating duplicate Auto Gen items, make sure you move the created POs into an Open status. This will ensure it does not add the same items if you generate again.

Fill in the information as defined below.
Once your selections are made, select Create Report, to see how many Purchase Orders it will be creating.
It will also give you a break down of what you are ordering.
When you are ready, select Generate, to create the Auto Generated PO(s).
This will create the Auto Gen POs in Purchase Orders in a proposed status.
Until it is moved to an Open status, if you select generate again it will add those same items on the PO(s)
The POs display in Purchase Orders as AG - ________ in Proposed status. Select edit to view and change status.

Auto Gen Purchase Orders

Note: If desired, you can make your Auto Gen record and then just reuse the same one each term, changing the term info. Essentially, creating a template for making auto gen orders. Currently, there is no way to delete an Auto Gen Record.

AG Screen

Field	Definition	Field	Definition

Field	Definition	Field	Definition
Description	255 character limit	Add items to existing POs	Rather than create a new PO, this will add items to an existing Open PO.
Shipping Method	Select shipping method from drop down	Use only titles not already on want list	Use titles that are not already assigned to a want list.
Shipping Level	Select shipping level from drop down	Use term for subtract order short	Based on order short checkbox set in terms, selected or deselected.
Use Order Decisions	Must be selected.	Use term for buyback to subtract	What is set in term for buyback to subtract, none/estimated/actual
Include Non-Term Items	For future use.	Subtract order short amount	Based off of order short set in order decisions
Ship By Date	What date needs to be shipped by	Buyback to subtract	None, Estimated, or Actual
Arrival Date	What date order arrived	Term	Select Term
Cancel After Date	When date to cancel	Use Active	If selected, campus selection becomes available
Comment	Will display in Purchase Order comments field when generated. This field will display on the Purchase Order.	Campus	Select Campus (available if “Use Active” is selected). The most recent term for the campus will display under Term.
DCC selection	Future Use	OTB %	Open to buy percent
		Generate	Generates Auto Gen PO. View in Purchase Orders
		Create Report	Recommended to do first to see how many POs you will generate