Rental PO - NMRP

When the period is closed, an NBC rental purchase order is automatically created and automatically received for the quantities not shipped to NBC.  The quantities in the Kept Column on the NMRP Rental Reconciliation become the purchase order quantities.  These quantities are books kept in the store.  If the Ship Qty is not correct when the period is closed, the invoice from NBC and the PO in PrismCore will not match.

Close Rental PO

Upon the arrival of the rental invoice from NBC, search for and display the rental PO in Receiving <Ctrl+J 301>. The PO number will begin with the characters NMRP.

You do not have to receive the rental PO; it’s automatically received when it’s created. 

The status of the order will be Open. This is to allow the opportunity to fix problems should they occur with quantities.

If quantities on the PO and the invoice match, close the PO using the Close PO option under the hammer in the Receiving module. If quantities do not match, update the purchase order to match the invoice. If you have questions, contact PrismCore ICS Support.

Step-by-step instructions:

1. Access Receiving <Ctrl+J 301>.
2. Search for and display the rental PO for the rental period.
3. Compare the PO quantities already received with the quantities on the rental invoice from NBC.
   1. If the quantities match, click the Hammer and select the Close PO option.
   2. If the quantities do not match, update the PO to match the invoice. If you have questions call PrismCore ICS Support for assistance.