Rental Periods - NMRP
- Mary Volkmer (Unlicensed)
The Rental Periods tab in Rental Configuration is where rental periods are established. A rental period must be defined before rental records can be created.
Each period is defined by a store location and description, four dates, and one or more academic terms. Rental periods most often will correspond roughly to your academic term(s). All four dates set for a rental period apply to all rentals created for that period.
Column | Information |
|---|---|
Description | The description you give to a rental period when it’s created. It may closely resemble the name of an academic term, such as FALL 2014 RENTALS, or be more generic, especially if the rental periods includes more than one term, such as MAY-AUG 2014 RENTALS. |
Location | The location selected for the rental period when it’s created. |
Start | The first day textbooks can be rented. When renting with NMRP, this date must be after the date that the NMRP list becomes available for the period. |
Refund Exp | The last day a customer can return a rental and receive a full refund of the rental price. This date usually corresponds with your refund expiration date for textbook purchases and/or your drop/add period. |
End | The last day a textbook can be rented for the period. This date must be before the store’s due date. |
Due | The date rental copies are due back in the bookstore. This date must be before the date that the NMRP shipment is due at Nebraska Book. |
NBC Return | When NMRP titles are rented in the period, the date that the NBC books must arrive at NBC will automatically appear in this column. |
NMRP | This box will be checked for any rental periods associated with NMRP. |
NBC Version | Will show ‘P2’ for any periods which were Partnership 2. Any periods which were Partnership 1 will show ‘P1.’ |
NMRP Dates
The NMRP list becomes available on set dates for each rental period. Likewise, there is a date by which NMRP titles must be received at NBC. The dates you enter for your store rental period (Start Date, Refund Expiration Date, End Date and Due Date) must fall within these dates.
Multi-Terms in a Rental Period
More than one term can be included in one rental period. If there are a number of special short-term programs for which you’ve defined separate academic terms in Term Maintenance and you want to rent books for these terms, you can include them in the same rental period. For example, if a school has several summer “mini-mesters,” they can be included in the Summer rental period. All terms attached to the rental period will have the same start, refund expiration, end and due date.
Overlapping Rental Periods
Rental periods can overlap, if necessary. If a book is available to rent in more than one open rental period, the cashier will be prompted to select the rental period when the book is rented. The web orders will be assigned the rental period with the latest return date.
For example, if you have several ‘mini-mesters’ in Summer and prefer to have separate rental period for each term, you can do that. Each separate rental term, however, would need to have dates that fall within the Summer NMRP dates. Books rented for any summer rental period would be due at NBC by August 31.
Establishing a Rental Period
Step-by-step instructions to establish a rental period
- Access Rental Number Maintenance (Ctrl-J 1012).
- Select Rental Configuration from the Hammer options.
- Click the Rental Period tab.
- Double-click the ellipsis in the grid.
- Select the store location that will be renting books.
- Enter a description for the rental period (i.e., ‘Fall 2015 Rentals’ or ‘May-Aug 2015 Rentals’).
- Enter the Start Date, the day you will start renting books. This date must be after the NMRP list becomes available.
- Enter the Refund Expiration Date. This date would typically be the same date as the last day a student can return a textbook purchased for a course.
- Enter the End Date. This is the last date books may be rented during this rental period.
- Enter the Date Due. This would typically be during the last week of the term.
- Check the term(s) included in this rental period.
- Click on Nebraska Managed Rental Program Period
- Click OK.
If you get an error that there are no available sessions for the specified due date when you check the Nebraska Managed Rental Program Period box, select ok on the error and double check your dates are within the NBC Start and Due date.
If your dates look correct, select OK to close the rental period box to save the parameters. Then double click on the rental period line to reopen the box and try selecting the Nebraska Managed Rental Program Period again.
If you receive the error again, please contact PrismCore ICS Support for assistance.
Editing Rental Period Dates
While you can edit the Start, Refund Exp, End and Due dates, you will want to do so with caution and within limitations. There is no problem editing these dates if no books have been rented for the period. Once books have been rented for the period, if dates are changed, the edited dates no longer match what the student agreed to upon renting.
Editing the Refund Expiration Date
If the Refund Expiration date is changed on the Rental Period tab, it will be in effect only for subsequent rentals for the period; it will not be retroactive for any titles already rented for the period. If the Refund Expiration date has to be changed for the entire period, use the option ‘Reset Period Refund Expiration Date’ under the hammer in Rental Number Maintenance. If the Refund Expiration Date needs to be changed for a single title, use the appropriate <right-click> option on the History or All History tab.
Show Previous Periods
Once a rental period is over (that is, the current date is past the End date) the rental period doesn’t display in the grid unless ‘Show Previous Periods’ in the lower left corner is checked.