Initial Set Up
Call PrismCore Support to assist you in installing and configuring WPConsole, as necessary.
In PrismCore > Purchasing > Purchase Orders > Outgoing Message Maintenance module, select the hammer option Manage Vendors then select Direct.
Set the Supplier Nebraska Book Company.
Set your Nebraska Book Company vendor in the Vendor field.
Enter the login and password for the location(s) using the service.
Wantlist Workflow
Create the want list, or purchase order you will send.
Send the want list or PO via Easylink.
Monitor the "Outgoing Messages" module, and note when the want list or PO
message changes to a status of "Sent"
Monitor the "Incoming Messages" module for vendor responses.
When a response is received, one of the following will occur, depending upon your configuration and your choices when scheduling the message (see Sending a message via Easylink section for further information):
Single Vendor Want List: A response will be received in Incoming Messages, if your WPConsole is set to allow receiving. When the response is received, the system will do one of the following:
If the system is NOT set to track canceled items, the PO will be available in the Purchase Orders module and will be in a PROPOSED status.
If the system is set to track canceled items, the PO will be available in the Receiving module in an OPEN status.
You may then choose to regenerate the want list, and continue. If you did not choose to create or update the PO when you scheduled a want list message, you will need to manually create a Purchase Order, and update it as necessary, based on the response.
Auto-Cascading Want Lists: If choose to cascade the want lists, a response will be received in Incoming Messages. When the response is received, the system will do one of the following:
If the system is NOT set to track canceled items, the PO will be available in the Purchase Orders module and will be in a PROPOSED status.
If the system is set to track canceled items, the PO will be available in the Receiving module in an OPEN status.
A new want list, for the next vendor in your cascade list, will be created,
and scheduled. This process will continue until all vendors in your list have been messaged, or all quantities are filled. If you did not choose to create or update the PO when you scheduled a want list message, you will need to manually create a Purchase Order, and update it as necessary, based on the response.
Manually Cascading Want Lists (NOT AVAILABLE in Version 1530): A response will be received in Incoming Messages. When the response is received, the system will do one of the following:
If the system is NOT set to track canceled items, the PO will be available in the Purchase Orders module and will be in a PROPOSED status.
If the system is set to track canceled items, the PO will be available in the Receiving module in an OPEN status.
You must then manually cascade the want list by using the hammer option called "Cascade Want List" in the Want List module, for the original want list. If you did not choose to create or update the PO when you scheduled a want list message, you will need to manually create a Purchase Order, and update it as necessary, based on the response.
Purchase Orders: A response will be received in Incoming Messages.
When the response is received, the system will automatically post and update the Purchase Order.