Master Record
Select + Add from the Product Maintenance screen, then select Add Book.
The following modal
will display:
Select Add New.
Enter Author last name only.
Enter
Title
Enter Book 13 Digit ISBN.
Enter Digital ISBN if applicable.
Enter Edition.
.
Select
Supplier from drop down.
Select Supplier Discounts if applicable.
Enter Imprint.
Select Status from drop down.
Click in to the field to activate the calendar and select the appropriate date.
Enter Comment if applicable.
Enter information as desired, view below for field information.
This creates the book details, but not a product SKU. Continue to Book Type Details
Field | Definition | Field | Definition |
|---|---|---|---|
Author | Last Name only. 200 character limit. | Supplier | Drop down list of your suppliers. |
Title | Enter full title. 200 character limit. | Supplier Discounts | Drop down list of selected supplier discounts. |
ISBN | Enter 13 - 18 digit ISBN. | Imprint | Supplier Imprint |
Digital ISBN | For Digital Books | Status | Drop down list of available Statuses. |
Edition | Two digit number. | Status Date | Click into the field to activate the calendar. |
Copyright | Two or Four digit year. | Comment | Free form field for additional information. |
Binding | Drop down list of available bindings. |
Book Type Details
To create a product SKU for the book, select which type you will be adding.
In order to create a Used or Digital, you must +Add New.
Select if book will be sold as New,
Used, Trade, and/or as
Digital
Verify the DCCs
and Price Tag Type.
Buyback and Wantlist Title defaults to checked,
Uncheck Buyback and Want List Titles if applicable for New and Used.
deselect if desired.
Add Cost and Selling Price.
Repeat process for Used and Trade as applicable.
Continue reading for Pricing and Inventory details.
Field | Definition | Field | Definition |
|---|---|---|---|
Add New/Used |
Book be sold as New? As Used? As Trade?
Tax Type
/Trade | Must Add New for Used and Digital versions. Add book record | On Order | How many are on order, will be zero during add process. |
SKU | System generated. |
Buyback Title
Cost | Enter Cost of book. | ||
Default Barcode | System generated, select edit button to add new | Current Margin | Pulls from DCC settings. Will adjust with Cost/Selling Price changes |
Stock On Hand | Current SOH will be zero during add process. | Selling Price | Enter Selling Price of book. |
DCC | Defaults to DCC in Store Setup > Parameters settings. |
Buyback Title | Check to make eligible for |
buyback list. | |
Price Tag Type | Defaults to settings for selected DCC. |
Add Used
Select to add the information for used record
Pricing and Inventory
Select the button for field to calculate. Defaults to Retail.
Enter Cost or Retail to calculate.
Margin defaults to default margin set for selected DCC.
For used, if applicable, cost/retail update based settings for updating used from new in Parameters.
Field
Definition
Field
Definition
Cost
SOH
Current SOH will be zero during add process.
Margin
Pulls from DCC settings. You may edit.
Adjust SOH
Retail
If calculating Cost enter Retail of book.
Discontinue
Upon discontinuing book, check box.
Barcodes
Barcodes generate based on ISBN for the types of books created.
Select Save at bottom of screen.
Field
Definition
New
Standard 13 and 18 digit barcodes for New.
Used
Standard 13 and 18 digit barcodes for Used.
Trade
Standard 13 and 18 digit barcodes for Trade.
(Book or Book - No Price) | Want List Title | Check to make eligible for want list. | |
Print Label | Enter Print QTY for price tags. | Discontinued | Check the box to mark the item as discontinued. |
Last Sold | Displays last sale date. Shows as N/A if there are no sales. |
Barcodes
Barcodes generate based on ISBN. The item’s SKU is automatically added as an additional barcode.
To add a new Barcode select the button the right side
Type in the new barcode, select Add.
Barcode will populate at bottom, to make it the default, select the radio button on the left of the line. All barcodes here are scannable, default or not.
To remove, select the trash can button on the right.
Select OK.
NOTE: All barcodes entered here will be scannable for this item. The default displays in areas where a barcode displays when applicable.
Inventory
Receiving on purchase orders or conducting a physical inventory are the best ways to get SOH set on products but sometimes you need to make a manual adjustment.
Manage Stock On Hand by selecting Adjust SOH. It will open a window to adjust SOH.
Enter in QTY adjustment, (to subtract put - in front of the amount)
Select Reason from drop down
Enter Comment for adjustment.
Select OK to save.
Stock will adjust and be tracked on the stock adjustment report.
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