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You will need the GL codes for the following:
Used For | Description | Type |
|---|---|---|
Store Managed | Rental Not Returned Revenue New | Income/Revenue |
Store Managed | Rental Not Returned Revenue Used | Income/Revenue |
Store Managed | Rental Penalty | Income/Revenue |
NMRP | Rental Rebate | Liability |
In PrismCore Admin, entering and maintaining general ledger codes can be done in General Ledger Accounts <Ctrl+ J 221> or in GL Code Maintenance <Ctrl+1091>. While they have different names and jump sequences, they are the same module. Consult with appropriate personnel and follow normal procedures to create the codes, if they do not already exist in your chart of accounts.
General Ledger Codes for Textbook DCCs
If your store has PrismCore General Ledger, the appropriate GL codes for Rental Revenue, Rental Not Returned Revenue, Rental Transfer and Rental Adjustment must be entered on the GL Codes tab for DCCs of new and used textbooks in Department/Class/Category <Ctrl+J 103> in PrismCore Admin. Note that the image below is for New Textbooks only.
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- In WP Admin, access Department/Class/Category <Ctrl+J103>.
- In the DCC pane (on the left), click on the appropriate textbook department, class or category to which you need to assign GL codes. Remember to assign GL codes to both new and used.
- In the Parameter and GL Code grid (on the right), scroll down until you can see the parameters for rentals.
- For each parameter, click the ellipsis and select the appropriate GL code.
General Ledger and Rentals
GL Codes parameters have been added to WP Admin > Inventory Control > Store Set Up > Department/Class/Category module (Ctrl-J 103).
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If you have PrismCore GL, the appropriate GL codes must be attached to the new and used textbook DCCs.
Rental Revenue
Rental Revenue GL code parameter in the WP Admin is used to record monies collected when store managed textbooks are rented. You may have one code for both new and used or two, one for used and one for new. It is used when journal entries are created to reflect rental revenue.
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Credit: Rental Revenue by DCC
Rental NR Revenue
When either the Process Not Returned Billings or the Process Replacement option is run from Rental Number Maintenance and the customer is charged for Store Managed rentals not returned to the store, journal entries are created for the General Ledger.
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The amount of the revenue is equal to sum of the Replacement cost and Penalty fee.
Rental Not Returned Adjustment
When one of the processes to charge the customer for the non-returned rental is run or when the rental is closed as unrecoverable in Rental Number Maintenance, for a store managed rental, the system assumes that the textbook will not be coming back into inventory. Consequently, the system creates a stock adjustment to reduce inventory which creates a journal entry:
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