One Time Only Preparation Workflow - Partnership 2
Mary Volkmer (Unlicensed)
What to do | Where to do it | See Also |
|---|---|---|
Call ICS Support to verify that WPConsole is setup for communication between your store and the NBC mainframe. | Will be done automatically by Support after contract for NBC Partnership 2 has been signed. For communication issues call ICS Support. | WPConsole |
Your store’s SAN must be entered in Store Information | Store Information in PrismCore Admin (Ctrl+J 102, Mailing Address tab) | WPConsoleSAN |
The name of your email server and the email address of the contact person for your store must be established under Web on the Miscellaneous tab in Store Information. | Store Information in PrismCore Admin (Ctrl+J 102, Miscellaneous tab, Web filter) | Email Server and Contact Email |
PrismWeb users review and change, if necessary, the stock on hand information that is sent to PrismWeb. | Store Information in PrismCore Admin (Ctrl+J 102, Miscellaneous tab, Web filter) | SOH Information Sent to Web |
The logins of employees who need access to Rental Number Maintenance must belong to a security group that has rights to the Rental Number Maintenance module. | Group Security in PrismCore Admin (Ctrl+J 114) | Group Security |
Anyone who needs to view credit card numbers or A/R accounts being used as the guaranteed tender must have “View CC Numbers” checked for their security group. | Group Security in PrismCore Admin (Ctrl+J 114) | Group Security |
If you will check-in rental returns via buyback, the “Allow Rental Returns in Buyback” parameter must be checked under Purchasing in General Parameters. | General System Parameters in PrismCore Admin (Ctrl+J 121, Purchasing filter) | Allow Rental Returns in Buyback |
If you will check-in rental returns via buyback and want to email receipts to students. Check ‘Send Queue Rental Return Email’. | Call ICS Support to activate the function General System Parameters in PrismCore Admin (Crtl+J 121, System filter) | Email Rental Receipts in Buyback |
The server IP (NBC Util) and Server Port (NBC Util) should be be set. | General System Parameters in PrismCore Admin (Ctrl+J 121, System filter) and call ICS Support. | Server IP and Port |
Set NBC Rental Tender in Rental Number Maintenance | Rental Number Maintenance, Hammer, Rental Configuration tab (Ctrl+J 1012) | Rental Tender Creation |
A non-merchandise code for POS for fees associated with rented books not returned by students must be established. | POS Non-Merchandise in PrismCore Admin (Ctrl+J 326) | POS Non-Merchandise |
If using a card with a magnetic stripe for the guarantee rental tender, make sure it’s listed in MSR Card Types. | MSR Card Types in PrismCore Admin (Ctrl+J 332) | MSR Card Types |
Write the appropriate rental agreement(s) and enter the information in PrismCore. If necessary, check with your legal department to ensure that the rental agreement is binding per school regulations. | Warranty/Rental Agreements (Ctrl+J 103) | Warranty Rental Agreement |
Determine if you will print rental agreements on the regular POS receipt or half sheet inserts and set the parameters accordingly. Call POS Support for assistance. | Receipt Templates in PrismCore Admin.(Ctrl+J 3212) and call POS Support.
| POS Rental Receipts and Inserts |
PrismCore General Ledger users: G/L codes for rentals must be established and then entered on the G/L Code tab for the textbook DCCs. | General Ledger Accounts in PrismCore Admin (Ctrl+J 221) and Department/Class/Categories in PrismCore Admin (Ctrl+103) and call IAS Support. | General Ledger Codes for Rental Textbooks |