KB245: Closing an Unapplied AP.AAP Transaction

Problem: Closing an Unapplied AP.AAP Transaction

Solution: If an AP transaction is entered without pulling in an open AP.AAP receiving log, the Stock Ledger purchases will update twice, resulting in an incorrect S/L balance.

To correct this, the AP.AAP records must be closed and the stock ledger impact reversed without affecting the AP vendor balance.

1. In the Transaction Maintenance screen, enter an AP INV transaction. Assign a transaction number that will relate to original transaction.
  Accounting > Accounts Payable > Transactions > Enter New Transactions
2. Enter the delivery log and pull the data into the transaction.
3. In the Transaction Information tab, enter zero in the Purchase Amount field.
4. In Merchandise Class Summary tab, use F4 to add lines repeating the listed classes.

5. Enter negative cost and negative retail to offset the values pulled in from the receiving log.
6. Verify that the Balance to be Distributed is zero.
7. Invoice/Receiving Variance will be the full amount of the receiving log values and can be ignored.
8. When finished, press F10 to save the transaction.