INVENTORY CONTROL

ICS Mail/ Web Order

Update Customer Address (WIN-101)

Prior to the fix, when PrismCore Admin > General System Parameters > Web > 'Update Customer Address from Web Orders' was unchecked, address information was not retained correctly. This has been resolved. When PrismCore Admin > General System Parameters > Web > 'Update Customer Address from Web Orders' is unchecked, address information is not changed at Customer Maintenance, Customer Maintenance, or Membership Customer Maintenance when the PrismWeb 'shopper' account address information is different on a received web order. If the parameter is checked, address information is changed at Customer Maintenance, Customer Maintenance and Membership Customer Maintenance.

Store Pickup Fee (WIN-105)

Prior to this fix, the charge amount for a shipping code flagged as 'Store Pickup' was not included in the transaction total in the emails generated from the 'In-store Pickups' email configuration. This has been resolved. The charge amount for a shipping code flagged as 'Store Pickup' is included in the transaction total in the emails generated from the 'In-store Pickups' email configuration.

PinPads in Mail Order (WIN-48)

For stores using Shift4 point-to-point, prior to this fix, when attempting to authorize a credit card using the 'Tender Dialog' on the Tender tab in the 'Mail Order' module, no prompt appeared at the pinpad, even though the message 'Credit Card Information must be entered via pinpad' appeared. This has been resolved. When authorizing a credit card using the 'Tender Dialog' on the Tender tab in the 'Mail Order' module, the user receives the message 'Enter Credit Card info into pinpad now?' Clicking <Yes> activates the prompt at the pinpad for entry. Once authorized on the pinpad, the credit card information is saved.

Open to Buy (WIN-151)

With this enhancement, the open to buy amount for a textbook is sent with course request detail information in the outgoing data packet from PrismCore to PrismWeb. The open to buy amount sent is for the term in which the course request is included and flagged for PrismWeb.

ICS Textbooks / Rentals

Digital Text Mass Adoption Changes (WIN-97, WIN-106, WIN-119)

Previously, if a print ISBN had a 'Cancelled' checked in the detail of a course request, but remained listed in PrismWeb Manager > Matched Adoptions, a digital text was added to the detail of the course request with 'Cancelled' unchecked. This has been resolved. If a print ISBN has 'Cancelled' checked in the detail of a course request, but remains listed in PrismWeb Manager > Matched Adoptions, a DTMA digital text is added to the detail of the course request with 'Cancelled' checked.
Also, prior to this fix, if the digital content provider sent erroneous data, PrismCore would switch the physical text and digital text ISBNs when the Digital Content Updater service completed. This has been resolved. PrismCore will no longer switch the physical text and digital text ISBNs when the Digital Content Updater service completes. The only instance when a digital text will have the ISBN of a physical text is if it is sent in that format from the digital content provider. Additionally, previously, if 'Prevent Duplicate Barcodes' and 'Prevent Duplicate ISBNs' parameters were checked, and the physical
text had the same ISBN as the digital text, duplicate digital item records were created when the Digital Content Updater service completed. This has been corrected. Now, if the 'Prevent Duplicate Barcodes' and 'Prevent Duplicate ISBNs' parameters are checked, and the physical text has the same ISBN as the digital text, a DTMA digital text item record will not be generated when the Digital Content Updater service completes.

Monsoon Changes (WIN-87)

This enhancement adds the ability for the user to edit, add and delete lines in PrismCore Admin > Inventory Control > Parameters > Mail Order Parameters > Monsoon Setup. The system validates entry into the fields in the 'Edit Monsoon Marketplace' dialog box to verify all fields are populated. In addition, a new 'Marketplace XML' field is included in the 'Edit Monsoon Marketplace' dialog. This field must be populated when adding or editing a line in the module.

Rental Returns (WIN-91)

Previously, when rental returns were done, the system would reduce the Rental Sales figure in Order Decisions incorrectly, giving the wrong totals for "New rental Sales". This has been corrected.

Rental Reports (WIN-102)

Previously, the rental totals were off between the Rental Profitability report and the Posted Sales Department Detail report when renting items on the web and shipping them in MO, especially if items were refunded. The system has been changed to use the transaction detail price that represents what the student paid, and thus, the reports should now balance.

Section Import (WIN-160)

When running a section import in which the instructor does not have an email, the import was creating the instructor with a blank email address, instead of NULL. This blank was causing other issues to occur in PrismCore. Now, if there is a blank email address in the section import, the system will place a NULL value in the field.

Summary for Send Due Date Reminders Added (WIN-86)

With this enhancement, when the Rental Number Maintenance hammer option > 'Send Due Date Reminders' is executed, a summary dialog is displayed once the process completes. The dialog lists the number of emails sent and the number that failed to send. Further details can be accessed by running a report at Report Generator out of the 'Rental Email Log' template.

ICS Miscellaneous

Report Generator Changes (WIN-137, WIN-116)

This is an enhancement to add Itm_markdown to both the Item and Item/inventory template in Report Generator. This will give the user the option of selecting or eliminating markdown items from reports or in this case, a sale event criteria based on DCC. Additionally, Mail Order Shipping Header was including RNR transactions that tied back to the orders. It was pulling in sales from previous months and claiming 'no tax' was collected even though the original order that was shipped had tax collected. This has been corrected.

Serial Number Changes (WIN-165)

When receiving serial number items, users have asked for the option to not enter the "serial numbers" at the time of receiving. Users will still see the prompt during receiving to enter a "serial number" on the item, however if they cancel out of that box by selecting the X at the top left corner, another prompt will display, asking "Do you really want to receive serial number item(s) without entering the serial number(s)?" Clicking yes allows the user to receive items without requiring the serial number to be entered.

Sort Shipping Labels by Receipt (WIN-103)

Shipping labels now print in receipt number order and without duplicates.

PrismCore Admin Changes

Update Configuration Module Removed (WIN-94)

The Update Configuration Module has been removed, as it was no longer being used.

Texas Book Buyer's Guide Interface Added (WIN-32)

A Buyer's Guide interface for Texas Book Company (TBC) has been created.

Account ing Changes

Changes to AR Statements (WIN-88, WIN-163)

A change was requested to how payments are displayed on statements, and how things are sorted.

1. Sorting now uses the use date of payment, and not the date of invoice.

2. Payment on (Bill to customer) now lists the payment on one line.

3. Prepayments show prior to invoiced amounts.

4. Bill to account now shows the payment broken out by invoice, but uses the date of payment.

5. Payments and adjustments are now consolidating as a single line item.

AR Activity Report (WIN-139, WIN-25, WIN-144, WIN-123)

An issue was reported with the AR activity report not populating. This has been corrected. Additionally, the AR Activity Report was showing mail/web orders that were still in an 'open' status in Enter Mail Order. Only completed orders, where the Ship Mail Order record is in a 'Closed' status, should display on this report when the AR tender is charged. In the case of multiple shipments, only the shipped (closed) shipments should display on report. This has been corrected. Additionally, the AR Activity Report now uses the process date instead of the create date when adding transaction totals. Also, an issue was discovered where Nebraska rental refunds were not showing on the AR Activity Report. This has been corrected.

Membership Account Export (WIN-100)

The membership account limit and discount percentage was not exporting correctly from PrismCore. This has been corrected.

Enrollment Export (WIN-148)

In course requests in PrismCore, you have the ability to create more "request types", but those types were not being transferred in the enrollment export. Changes have been made so the transports would handle additional request types.

POS Changes

Negative Cash Tenders (WIN-110)

The POS Transactions report was showing negative cash tenders as doubled on cash refunds. This has been corrected.