Campus eBookstore (CEI) Setup and Configuration - December 2022

Owned by Steve Kaisner
Last updated: Jun 13, 2024 by Sue Busker
4 min read

Establish a CEI account, and request an API key

The first step is to notify CEI & PrismRBS of your interest and request an integration API key from CEI.

Once your CEI account is configured, share your API key with PrismRBS to set up your integration.

PrismRBS will need:

  • API key

  • Priority of CEI as your digital provider, 1st, 2nd, or 3rd (depending on other digital content providers at your store)

  • Will you sell digital content in-store, online, or both?

Adopt digital content by way of CEI

Use the CEI website to adopt the digital content that you wish to sell in your store. There are a couple of rules to keep in mind…

  • Any adoptions must have a valid ISBN number. You may need to use an ISBN generator for custom content.

  • Only items with a price > 0.00 will be offered for purchase by Prism applications. Please be sure that a price is set for content that you intend to sell immediately.

Confirm adopted digital products are available following the nightly sync

If your CEI account and API key are configured correctly, A nightly sync process will refresh CEI’s digital content in your store daily. You may confirm that the ISBNs, Titles, and prices that were adopted through CEI are available via PrismWeb Manager > Textbooks > Digital Content > matched adoptions.

Confirm your Store Management system is configured for digital content.

(Must be completed once. This may already be done if you have more than one digital content provider)

PrismCore:

  1. (optionally) Create a Digital Content DCC with System Type set to Textbook.

  2. (optionally) Create CEI as a vendor to identify titles for which you may be invoiced.

  3. Add at least one Digital Content Instructions. (Core menu 109) These details will be printed on the PrismPOS receipt with each digital content sale. The value ‘<b>’ includes the url with redemption instructions. You may customize the receipt message to your preferences.

At a minimum, instructions might include “Visit <b> to redeem your digital content purchase.”

Mosaic:

  1. (optionally) Create a Digital Content DCC with Type set to Book

  2. (optionally) Create CEI as a vendor to identify titles for which you may be invoiced.

  3. Enable the use of Digital Content and prices in Administrator > Store Setup > Parameters - Digital Content panel by way of the functionality toggle.

  4. Assign the Digital Content DCC in Administrator > Store Setup > Parameters - Digital Content panel.

  5. Select the Digital Receipt Info in Administrator > Store Setup > Parameters - Digital Content panel.

Add products to your store management system for in-store sales

PrismCore:

  1. Add any digital ISBNs shown in the matched adoptions via Item Maintenance. Add the ISBN to the correct DCC and set the prices as expected based on the CEI digital content catalog.

  2. Save work and note the new book SKU

  3. (Recommended) To ensure that clerks only sell digital options, change the used price to $0.00 and/or disable the used book record.

  4. Open the Digital Content menu (Core menu 108) and click the yellow plus sign to create a new record.

  5. Paste/enter the new book SKU. Position your cursor outside of the SKU field, and Book details should appear.

a) Add a product description to indicate that this is an ebook on receipts.

b) Select a Digital Instruction from the drop down. (if none exist, check Core menu 109 for options)

c) Save the Digital Content record

Mosaic:

  1. Add any digital ISBNs shown in the matched adoptions via Product Maintenance > Add Book with the expected description.

  2. Add a New Book profile with the digital price information.

  3. Save book profile

  4. After the Book Details are saved, select ‘Check For Update’ on the Digital card atop the Edit Book screen. Your digital price should appear upon update. (Alternately, Mosaic will check for digital prices via a scheduled process.)

Sell/Refund digital content in-store via PrismPOS

(Recommended) Use PrismWeb Manager > Textbooks > Digital Content > matched adoptions to select ISBNs and print hang tags for in-store sales. Hang tags include the digital item description and a barcode to scan at the cash register.

Digital Content Sales:

  • Scan/Enter the digital ISBN number as any other product.

  • If prompted, select the ebook format.

  • Add additional products as needed.

  • Complete the transaction and accept payment.

Upon transaction completion, PrismPOS will connect to CEI and obtain a redemption code for supported digital content. A url that leads to redemption instructions will be printed on the POS receipt and/or included in emailed receipt contents.

Digital Content Refunds:

  • Lookup the digital sale transaction receipt.

  • Select the digital ISBN number.

  • Refund the product.

Upon refund request, PrismPOS will connect to CEI and verify that the digital book is eligible for a refund. If allowed, the purchase amount will be credited and the redemption code disabled.

  • Refund payment or cancel the return request to complete the transaction.

Sell digital content on line via PrismWeb

Although digital course materials are activated on order acceptance, full payment is not collected until web order processing in completed. Failed payments during web order processing will require manually action to deactivate digital purchases and avoid invoicing from the content provider.

  • Confirm that digital content plugin files are enabled for your PrismWeb website. If you already sell other digital content online, files are in place. Otherwise, PrismRBS support staff can assist you.

  • Within PrismCore or Mosaic, add a digital content ISBN number to a course request.

  • The Course materials API will present adopted digital content as part of the online Textbook search.

  • Users may add digital (ebook) options to their PrismWeb cart.

After a web order is completed, PrismWeb will connect to CEI and obtain redemption code(s) for any digital content. A url leading to redemption instructions will be included with the web order confirmation and emailed to the shopper. Additionally, a separate, specific digital content redemption email will be sent to the shopper.