Incoming Message Maintenance – NBC Direct

Owned by Dawn Brunke (Unlicensed)
May 28, 2020
2 min read

Once a message has been received by the vendor, the vendor will send a response indicating the quantities they have available. You will access this response in the Incoming Messages module.
In Incoming Messages, the following information is visible:
Service: This field indicates which service was used to send the message.
LocName: The location for which the response is intended.
Vendor: The vendor sending the response.
Buyer: The Buyer (PrismCore user) who sent the initial wantlist or PO.
Document: The type of response being sent.
Description: The document and PO which the response is for
Received: The date and time the message was received.
Processed: The date and time the response was processed by the system.

There are three ways to transfer the response information to a Purchase Order.

When the message was sent, the checkbox 'Track on PrismCore PO(s)' was checked:
This would have automatically created the purchase order in the Purchase Orders module, and the quantities are updated based on the response sent by the vendor.

If when the message was sent, the checkbox 'Track on PrismCore PO(s)' was not checked, a purchase order can be manually selected: The system can create a Purchase Order from the responses in Incoming Messages. You should only use this method if the checkbox 'Track on PrismCore PO(s)' was not checked when the message was sent. To do this:

  1. Access the Incoming Messages Module, Easylink tab.

  2. Highlight the message for which you wish to create a PO.

  3. Right click on that line, and choose 'Assign this Response to an Order'

  4. The system will create a Purchase Order with requested quantities equal to that of the vendor's quoted quantities on the Incoming Message.

  5. You will need to go to Purchase Orders module and post the PO.

If when the message was sent, the checkbox 'Track on PrismCore PO(s)' was not checked, a purchase order can be manually created by printing the Easylink Response: To do this:

  1. Access the Incoming Messages module, Easylink tab.

  2. Click 'Report' on the Menu bar.

  3. Click 'Wantlist Order Acknowledgement' from the menu bar.

  4. A 'Report parameters' dialog will display.

  5. Choose the response to display.

  6. Click OK.

  7. The report will display on your screen. You may print the report by clicking the printer icon .

  8. The response can now be used to create a new purchase order or to add quantities to an existing purchase order.