End of Rental Period Workflow

What to do	Where to do it	See Also
If accepting rental check-in from the students during buyback, set up book routing information to help with sorting rentals during buyback.	Session Setup (Ctrl+J 213), Hammer	Book Routing Configuration
Check in rentals returned by the students.	At the POS cash register and/or Buy Books during buyback (Ctrl+J 215)	Rental Returns from Students
Whenever necessary, begin preparation for the next rental period. See “Preparation for Each Rental Period.”
Rental Reminder emails are sent by NBC. The store does not need to do anything to initiate this process.		Rental Due Date and Reminders
Collect and count the books returned by students. Sort and separate the rental books to be shipped to NBC from those you plan to keep. Keep rental books separate from regular wholesale buyback books that are being shipped to NBC. They must be shipped separately.
Edit the Ship Qty on the NMRP Return Reconciliation to reflect the quantities that you are shipping to NBC.	Rental Number Maintenance, Hammer (Ctrl+J 1012)	NMRP Return Reconciliation
Close the rental period. This is normally the last action taken for a rental period. It should be done: After the Due Date for students to return books to the store After you have edited the Ship Qty to accurately reflect was is being shipped to NBC Once closed, a rental period cannot re-opened. You cannot edit the Ship Qty once the period is closed If there are outstanding NMRP rentals when the rental period is closed, they cannot be included in the Ship Qty.	Rental Number Maintenance, Hammer (Ctrl+J 1012)	When to Close a Rental Period
Ship the rental books as recorded in the NMRP Reconciliation to Nebraska Book. Important! Do not mix NBC rental books with NBC buyback books or with a sale to wholesale. They must be shipped separately.
When the period is closed, if you did not ship all NMRP titles rented and returned by students to the store, a rental PO is automatically created and received for NMRP Rentals returned by students and not shipped.		Rental PO
When the shipment is received at NBC, the books will be counted and matched against the total quantities rented and returned by students. An invoice will then be sent to your store for quantities not shipped (i.e., you kept some for next term).	Receiving, (Ctrl+J 311), Hammer	Rental Invoice
When the invoice is received at the store, match it against the rental PO. If quantities and amounts correctly reflect the quantities not shipped, close the PO. If the quantities do not match, edit the PO to match the invoice.	Enter Invoice Information (Ctrl+J 321) For questions contact PrismCore ICS Support.	Rental PO Rental Invoice

End of Rental Period Workflow Topics

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