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When the shipment is received at NBC, the books are counted and compared to the total quantity returned by students.  An invoice is then created by NBC for any NMRP rentals books that aren’t in the shipment. The invoice is based on the shipment, not on the numbers in PrismCore.  This invoice is then sent to the store.

When the invoice arrives, you should compare it to the rental PO in the Receiving module.  If the quantities on the invoice match the PO quantities in PrismCore, close the PO and proceed with entering the invoice. If quantities do not match, update the purchase order to match the invoice. If you have questions, contact PrismCore ICS Support.

Enter Invoice Information

When the shipment of NMRP titles is opened and counted at Nebraska Book Company, the quantities in the shipment are compared to the total quantity returned students.  An invoice for the difference is created at NBC and sent to the store.  As per the NMRP agreement, the store will be invoice for any copies of NMRP titles returned to the store by students but not sent to NBC.

The NBC rental invoice should be entered in PrismCore as any normal invoice would be entered.  When it is entered, the NMRP rental PO will be selected. 

Enter the Rental Invoice

  1. Access Enter Invoice Information (Ctrl+J 311)
  2. Click Insert Record (the yellow plus).
  3. Enter the invoice number.
  4. Select Invoice Type “Textbook.”
  5. Select the vendor code for Nebraska Book Company.
  6. Click OK to accept the vendor remit address.
  7. Set the vendor date.
  8. Set the expiration date.
  9. Enter the book discount.
  10. Click OK.


  11. Highlight the NBC rental PO.
  12. Click Add.
  13. Click Close.

    The status of the invoice (in the header) will be Pending.
  14. Type the total from the printed invoice in the Invoice Total field in the invoice header in PrismCore.
  15. Sort the invoice by description, if desired, to facilitate data entry.
  16. <Right-click> on individual line items to change them to match the printed invoice.
  17. Change the price update flag on items, as necessary. Note that in most systems, changing the Used price information doesn’t change the New price information.
  18. When the Invoice Total field and the Computed Total fields match, the status will change to Hold.
  19. When the status is Hold, click the hammer and select “Post Invoice.”
  20. Click Yes.
  21. If the invoice was prepaid, check the Prepay Invoice box and enter the check or payment number. If not prepaid, skip this step.
  22. Click OK.
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